Business Analysis with QuickBooks by Conrad Carlberg

By Conrad Carlberg

This ebook is totally diverse from what I look forward to finding in such a lot books on QuickBooks. It assumes i've got a uncomplicated point of figuring out approximately the way to use the software program. rather than displaying me the right way to determine a brand new patron or how you can make an meeting construct pending, it makes a speciality of getting details like operating capital and funds circulation research from the knowledge i have already positioned right into a QuickBooks dossier. It indicates tips to export info from QuickBooks into different functions, in order that i will be able to use Excel pivot tables to investigate my revenues through product and territory. there is even a bit at the QuickBooks software program improvement equipment that exhibits find out how to skip experiences and get info out of QuickBooks at once. And it truly is readable.

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Still, this approach can be very useful if you want a snapshot of what’s going on in a business. For example, one measure of a company’s health is the current ratio, a measure of a company’s ability to pay its debts (see Chapter 6 for an explanation of the current and other ratios). The current ratio is simply the ratio of the company’s current assets to its current liabilities. A current ratio that’s too low suggests that the company might default on existing liabilities — the company’s resources are illiquid — whereas too high a ratio might mean the company’s resources aren’t invested in ways that contribute effectively to its profitability — the resources are too liquid.

Click Excel’s Select All button, which is the rectangle to the left of the column A header and above the row 1 header, to select all the cells. Next do your copy, and paste-special back to their original location. Now all the formulas will have become values in the QuickBooks export, and you can copy and paste them directly to the target sheet. 2 you’ll notice that one of the options in the Export Report dialog box is to export the report to an existing Excel workbook. Using an existing Excel workbook can be an attractive option for several reasons: ■ You can store several different reports in the same Excel workbook.

All this is covered in detail in the next chapter. Manipulating QuickBooks report data in Excel Once you have the report data exported to Excel, there is a variety of analytic techniques you can apply to the data. For example, if you’ve exported a Balance Sheet Summary report, you can use Excel to quickly divide current assets by current liabilities and return the current ratio. If you’ve exported a Profit & Loss Standard report, you can get the operating expense ratio from the total operating expenses and net sales.

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